Using Wizard Phone for Email

Happy, sad, serious, urgent? Only your voice can accurately deliver the news. Your voice is always the best communication tool.


What is it?

It's commonly referred to as an email blast or even an email newsletter.. Basically, it is a way to send one email to many of your contacts all at the same time.

Why use it?

There are several reasons to use a phone tree service.

  • Boost attendance & participation at meetings
  • Increase engagement among members
  • Communicate last minute changes & cancellations

Email features

Included in your plan

FROM email address

The From Email Address will be yours. Of course, Wizard Phone is sending the emails.

The From Email Address is also the Reply To Email Address. So it's easy for your contacts to respond to your email.

You can store several From Email Addresses in your account, but only 1 From Email Address can be used per email broadcast.

  • Wizard Phone recommends using a domain email address like instead of a free email address domain like,, and Contact us to learn more.

Email List

The email list file can be in many popular file formats like Microsoft Excel, CSV or TXT.

The email address must be in the proper format.


Your email list may also include your contact's first name and last name, but it is not required.

You may have multiple groups in your account.

It is also easy to add, edit and delete contacts in your Wizard Phone account.

Email Message

You email message can be created directly through your Wizard Phone account.

It's easy to personalize each email message with your contact's first name.

You can include html links to resources like PDF files, YouTube videos and more. You can also attach flyers, schedules, brochures, and newsletters that you usually mail. Save postage using our email.


Once you have completed your email message, it's time to send your emails.

You have the option to send your emails immediately or send your emails at a date and time in the future.

Email Report

The email reports are available in real-time in your account.

At the end of your email broadcast, you will receive a email broadcast report PDF file via email to one or more email addresses.

The email broadcast report PDF contains several columns of data for each email address including Date, Time, Email Disposition like "Delivered", "Opened" or "Bounced".


Frequently asked questions

Does a contract lock me into your service?

There are no contracts. You can upgrade, downgrade, or cancel your plan at any time.

Are there any restrictions on how I can use Wizard Phone?

Yes. Wizard Phone is for non-profit organizations. Wizard Phone prohibits solicitation, telemarketing, commercial, or political campaigning.

Will my contact lists be sold?

We will never share any of your information with anybody.

How many calling lists can I have?

We don’t limit the number of contact lists you may have.

How soon can I get started?

It only takes a few minutes. Sign up for a new account, and we will send you an email with login instructions. Then, upload your list using an Excel spreadsheet or CSV file. Send your first voice, text, or email message.

Do you charge for uncompleted calls?

No. There is no charge for busy, unanswered, or non-working numbers.

What number is the Caller ID?

Your choice. It can be your number, the number of your organization, or one of Wizard Phones for various groups, such as Church Calling, VFW Post, American Legion, Masonic Lodge, Shrine Club, and School Calling. The default Caller ID is Wizard Phone.

During what hours can I send voice messages?

The default times are 8:00 am until 10:00 pm, your local time. At your request, we will adjust these times to your preference.

Are there any start-up fees, maintenance fees, or inactivity charges?

No. There are only usage charges.

What if someone doesn’t want to receive my messages?

Your account contains a Blocked list. Wizard Phone will block all attempts to send phone, email, or SMS (text) messages to those listed.

How do I send a message?

To send a voice message, dial our toll-free number from any telephone. Follow the prompts to record and send your message immediately. Wizard Phone also offers a text-to-speech feature where you type your message and choose to have it converted to a male or female voice. If you recorded a message locally on your computer or smartphone, you could upload and use that audio file.

Type it, select the list, and click the send button to send a text message. Do the same to send an email message.

What happens when a call is unanswered?

Wizard Phone will listen for the beep of an answering machine or voicemail and deliver your message.

How will I know the results of my group message?

Two ways. Wizard Phone will send an email with a detailed report attached in PDF format so you can view and print it. The same information is in your account. The reports provide all the information you will need.

Anything I might not think to ask?

We send lots of voice messages. Over time, we have added features to this service to make it more effective. We have a free option for you to send your voice message audio file as an email attachment at the same time. The body of that email will display that person’s phone number that you have on file and ask if it’s correct. If not, the note asks for an email reply with the correct information. You might appreciate how many corrections you will receive.

Every voice message we send gives a toll-free number to call to hear the recording again. So instead of calls coming to you, their leader, they will come to Wizard Phone’s message replay line. This service is also free.

How long can my voice messages be?

We don’t set an official limit, but two minutes or less should be your goal. Answering machines and voicemail don’t allow recordings longer than two minutes—generally, the shorter your recording, the more effective your message.

Ready to sign up?

Once you sign up, we'll be in touch soon to get you going.